EARLVILLE LIBRARY DISTRICT

205 Winthrop Street PO Box 420

Earlville, Illinois 60518

 

THE ILLINOIS FREEDOM OF INFORMATION ACT

 

I. A brief description of our public body is as follows:

A. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs

of the community.

B. An organizational chart is attached.

C. The total amount of our operating budget for 2009/2010 is: $141,534.

 

Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges,

and donations. Tax levies are:

1. Corporate purposes (for general operating expenditures)

2. Social Security (provides for employee’s FICA costs and related expenses)

3. Audit (for annual audit and related expenses)

4. Maintenance (for maintaining the building)

5. Tort Liability (for insurance premiums, risk management, attorney’s fees and related expenses,

unemployment and worker’s compensation insurance)

6. Working Cash (for internal loans)

7. Corporate Personal Property Replacement Tax

 

D. The office is located at this address: 205 Winthrop Street, Earlville, Illinois 60518.

E. We have approximately the following number of persons employed:

1. Full-time 0

2. Part-time 6

F. The following organization exercises control over our policies and procedures: The Earlville Library District

Board of Library Trustees, which meets monthly on the third of each month, 6:00 p.m., at the library.

Its members are: Rita Osborne, President; Ann Hecathorn, Vice President; Geri Bann, Secretary/Treasurer;

Pat Evers, Catherine Glover, Robert Nanzer, and Dale Stockley.

 

H. We are required to report and be answerable for our operations to: Illinois State Library, Springfield, Illinois.

Its members are: State Librarian, Jesse White (Secretary of State); Director of State Library, Anne Craig; and

various other staff.

II. You may request the information and the records available to the public in the following manner:

A. Use request form (see attached).

B. Your request should be directed to one of the following individuals: Paula Wold or Dale Stockley at

Earlville Library District, 205 Winthrop Street, PO Box 420, Earlville, Illinois 60518.

C. You must indicate whether you have a “commercial purpose” in your request.

D. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that

any records be certified, you must specify which ones.

E. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged

the following fees:

There is a $1.00 charge for each certification of records.

There is no charge for the first fifty (50) pages of black and white text either letter or legal size;

There is a $.15 per page charge for copied records in excess of 50 pages;

The actual copying cost of color copies and other sized copies will be charged.

F. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so

provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be

required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.

G. The office will respond to a written request within five (5) working days or sooner if possible.

An extension of an additional five (5) working days may be necessary to properly respond.

H. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.

 

I. The place and times where the records will be available are as follows: Monday, Tuesday, Wednesday,

and Friday-10:00 am to 5:00 pm at the Earlville Library District, Administrative Offices.

III. Certain types of information maintained by us are exempt from inspection and copying.

However, the following types or categories of records are maintained under our control:

A. Monthly Financial Statements

B. Annual Receipts and Disbursements Reports

C. Budget and Appropriation Ordinances

D. Levy Ordinances

E. Operating Budgets

F. Annual Audits

G. Minutes of the Board of Library Trustees

H. Library Policies, including Materials Selection

I. Adopted Ordinances and Resolutions of the Board

J. Annual Reports to the Illinois State Library

EARLVILLE LIBRARY DISTRICT

FREEDOM OF INFORMATION REQUEST

 

Requestor’s Name (or business name, if applicable)

 

 

Date of Request__________________________________________________________________

 

 

Phone number ___________________________________________________________________

 

Street Address____________________________________________________________________

 

 

City State Zip ____________________________________________________________________

 

Certification requested: Yes_______No_______

Description of Records Requested:

 

 

 

 

 

 

 

 

 

 

 

Is the reason for this request a “commercial purpose”

as defined in the Act? Yes________No_______

 

Library Response (Requestor does not fill in below this line)

 

APPROVED

 

( ) The documents requested are enclosed.

 

( ) You may inspect the records at____________________________________________________

 

on the date of ._____________________________________________________________________

( ) The documents will be made available upon payment of copying costs of $ ( )

 

For “commercial requests” only: the estimated time of when the documents will be available is,

 

_________________________________________________________________________________

at the prepaid costs stated above.

 

DENIED

 

( ) The request creates an undue burden on the public body in accordance with Section 3(g) of the

Freedom of Information Act, and we are unable to negotiate a more reasonable request.

 

( ) The materials requested are exempt under Section 7 of the Freedom of Information Act for the

following reasons:

 

 

 

 

 

 

 

 

 

 

 

Individual(s) that determined request to be denied and title:

 

 

 

In the event of a denial, you have the right to seek review by the Public Access Counselor at (217) 558-0486 or

500 S. Second St., Springfield, IL 62705

 

Or you have the right to judicial review under section 11 of FOIA.

 

( ) Request delayed, for the following reasons (in accordance with 3(e) of the FOIA):

 

 

 

 

 

 

 

 

 

 

 

 

You will be notified by the date of ____________________________________________________

as to the action taken on your request.

 

 

NOTE: This form cannot be MANDATORY under FOIA, but it is preferred.

Failure to use it may result in the request not being properly or promptly processed.

 

_________________________________________________________________________________

FOIA Officer Date of Reply