Earlville Library District Board Meeting Minutes
6:00 PM Tuesday, May 20th, 2025
On May 20th, 2025, the meeting was called to order by President Ann Hecathorn at 6:00 PM in the library.
Present were Board members: Ann Hecathorn, Mary Bender, Skip Nanzer, Ben Hoffman, and Kathy Eager. Also present were Director Paige Frechmann, Nina Lopez, and incoming member, Stephanie Eller. Janice Wolff was absent.
There were no changes to the agenda.
There was no public participation.
Review of minutes for previous meeting: Ann Hecathorn made a motion to accept the minutes. Skip Nanzer seconded. Motion carried.
Financial Report: Kathy Eager made a motion to accept the Financial Report. Mary Bender seconded. Motion carried with a unanimous roll-call vote.
Library Director’s Report: Paige reported on circulation and ongoing programs. She mentioned that MASS is no longer coming to our library.
New Business
Oath of Office for New Trustees: New member Stephanie Eller took the Oath of Office. We are happy to have her.
OMA Training Information: New trustee, Stephanie Eller must take OMA training.
Appoint OMA Designee: Ann Hecathorn made a motion to reappoint Paige Frechmann as our OMA designee. Skip Nanzer seconded. Motion carried.
Election of Officers for fiscal year 2025-2026: Skip Nanzer made a motion to reelect the present slate of officers. Ben Hoffman seconded. President, Ann Hecathorn. Vice-President, Mary Bender. Secretary/Treasurer, Kathy Eager. Motion carried.
Appointment of Chairman and committee members for fiscal year 2025-2026: Kathy Eager made a motion to appoint Kathy Eager, Finance, Skip Nanzer, Building and Grounds, Ben Hoffman, Personnel and Insurance, Mary Bender, Policy, by-laws, and Community Relations. Ann Hecathorn seconded. Motion carried.
Approval of Dates of Board of Trustees Meetings for the fiscal year 2025-2026 and Approval of Dates for Closing for Holidays in 2025-2026: Skip Nanzer made a motion to accept the presented dates for Trustee Meetings and Closings for Holidays for fiscal year 2025-2026. Mary Bender seconded. Motion carried.
Discussion and Possible Approval of the 2025-2026 budget: Mary Bender made a motion to accept the presented budget as the working budget. Ann Hecathorn seconded. Motion carried with a unanimous roll-call vote.
Approval of Non-Resident Fee for the next fiscal year: Ann Hecathorn made a motion to set the non-resident fee to $194.70 for the next fiscal year. Kathy Eager seconded. Motion carried.
Explanation/Clarification of Staff Duties: Paige presented documents showing each employee’s duties and shifts in responsibilities.
Adjourn to Closed Session: At 7:35, Ann Hecathorn made a motion to enter Closed Session to discuss Employee salaries for the next fiscal year. Mary Bender seconded. Motion carried.
Return to Open Session: At 7:52 PM, Ann Hecathorn made a motion to return to Open Session. Skip Nanzer seconded. Motion carried.
Vote to Approve Salaries for next fiscal year: Ben Hoffman made a motion to accept the new salaries discussed in closed session for all employees for the fiscal year 2025-2026. Mary Bender seconded. Motion carried with a unanimous roll-call vote.
Unfinished Business
Elevator inspection: Paige is struggling to get all necessary parties in the library for an inspection.
New Computers: They have been purchased and a bit cheaper as prices have decreased.
Elevator Sump Pump: Need to have elevator power off in order to place necessary sensor.
ILA Standards Checklist: No movement.
Items for Next Agenda: Budget, Elevator Inspection
Announcements: The next board meeting will be held on Tuesday, June 17, 2025 at 6:00 PM at the Earlville Library District.
At 8:06 PM, Ann Hecathorn made a motion to adjourn. Mary Bender seconded. Motion carried.